Quadram Institute Bioscience (we or us) is committed to protecting your data and respecting your privacy. This Privacy Policy sets out how we will use and protect your personal data. This policy explains how we collect, store and use any personal information we obtain, in accordance with the General Data Protection Regulation (GDPR).
We may gather data about you from your use of our website https://quadram.ac.uk, when you attend an event organised by us, or if you contact or correspond with us.
This Privacy Policy applies to personal information which QIB processes relating to people who have:
- agreed to receive information from us;
- visited QIB scientists or taken part in QIB events;
- accessed the website https://quadram.ac.uk
What data do we collect?
Website and cookies
We collect personal information about visitors to our website, if they fill out a form on our website, participate in a survey or register for an event.
Our website also uses cookies (text files) on your computer to identify your browser and automatically collect information about how you use our website. Cookies enable us to:
- Store information about your preferences, and so allow us to customise our site according to your individual interests
- Speed up your searches
- Recognise you when you return to our site
- Estimate our ponline audience size and usage pattern
We also collect details of your website visit, IP addresses etc. (information in weblogs) to allow us to operate our website and protect it from attack or restrict access. For further information about cookies please visit allaboutcookies.org
You can set your browser to not accept cookies, and the website above tells you how to remove cookies from your browser.
Email subscribers
When you subscribe to receive emails from us, we may ask for your:
- name
- email address
- content preferences so we can tailor messages better to your interests.
We will collect this information when you subscribe to our mailing lists. When opting to subscribe to our mailing lists, you will be emailed a confirmation notice and a request to confirm your willingness to receive email updates from us. Our use and storage of your personal information for email communication is based on your consent. This means that you will only receive emails and information that you have asked to receive.
- You can withdraw your consent or change your email preferences at any time, by following the ‘unsubscribe’ link on any of our emails or contacting us at info@quadram.ac.uk.
If you unsubscribe from our emails or withdraw your consent for us to contact you, we will store your information for a period of six years to ensure that you no longer receive emails from us.
We use a third-party provider, Brevo, to manage some of our email marketing. Brevo’s servers are located within the EU and governed by the provisions in the GDPR / EU-UK Trade and Cooperation Agreement in accordance with Brevo’s Privacy policy.
Contact form
When you use our online contact form we will ask for your:
- name
- email address
- relevant information relating to your enquiry
We will use the information provided solely for the purposes of administering your enquiry. We will only share your information with third party organisations where it is necessary to address your enquiry.
Event attendees
When you register to attend one of our events (including via our third-party providers, JotForm, Eventbrite or RegOnline), we will ask for your:
- name
- email address
- other relevant information as determined on an event-by-event basis, for example organisation, job title or work-related email address.
We will collect this information when you enrol to attend an event. Our use and storage of personal information is based on consent. We use personal information solely for the purposes of administering the event. We may need to share personal information with third party organisations where it is necessary to administer the event (for example, with an external venue).
If you are a speaker at one of our events we will promote your participation via social media platforms such as LinkedIn and by email. External platforms may continue to store and use personal information after the event has ended.
How do we store your data?
We securely store your data in secure electronic systems on secure servers. We are committed to keeping your personal information safe and secure. Your personal information is created, stored and transmitted securely in a variety of electronic formats. Access to your personal information is limited to staff who have a legitimate interest in it for the purposes of carrying out their contractual duties.
Note that, although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
How to contact us
If you have any questions about how your personal information is used, or wish to exercise any of your rights, you can email info@quadram.ac.uk
What are your data protection rights?
We would like to make sure you are fully aware of your data protection rights. Everyone is entitled to the following:
- The right to access – You have the right to request Quadram Institute Bioscience for copies of your personal data (this is called a subject acccess request). We may charge a small fee for this service.
- The right to rectification – You have the right to request that we correct any information we hold that you believe is inaccurate. You also have the right to request that we complete information you believe is incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to us processing your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact the Data Protection Officer with responsibility for QIB via the email: dpa@nbi.ac.uk
Changes to our Privacy Policy
This Privacy Policy is kept under review and may be amended and updated at any time. This Privacy Policy was last updated on 6 August 2026. We may also notify you in other ways from time to time about the processing of your personal information.
Privacy policies of other websites
Our website contains links to other webites. Our Privacy Policy only applies to our website, so if you click on a link to another website, you should read their privacy policy.
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that we have not adddressed your concern in a satisfactory manner, then you can contact the Information Commissioner’s Office
