We’re looking for an Executive Support Assistant to join the Directorate Administration Support Team at Quadram Institute Bioscience (QIB), based in Norwich, UK.

The role

The main focus of this role will be in providing administrative support to include, but not limited to:

Business Development, Communications, Science Operations, Core Science, and Directorate

Duties involved in the Executive Support Assistant role include:

• Providing administrative support to Senior Support/Research Specialists and Operational Managers.
• Assisting in preparation and organisation of meetings, training, visits, and events.
• Providing meeting support by:
  • Preparing agendas
  • Compiling reports and distribution of meeting papers
  • Ordering refreshments
  • Setting up audio visual equipment
  • Minute taking
• Compiling schedules and itineraries for external visitors.
• Arranging extensive travel and conference attendance.
• Processing orders via the purchasing system.
• Updating and maintaining policy documents.
• Working closely with colleagues to provide assistance/cover during absence.

The ideal candidate

The ideal candidate will hold at least 4 GCSE grades A*- C (4-9) including English and an administrative qualification such as NVQ level 3 or equivalent. Previous experience working in an administrative support role, including experience organising internal and external meetings is essential.

The post holder will also have experience of minute taking and be proficient in Microsoft Office tools including Word, Outlook and SharePoint. Experience in organising events and/or a project support role would be beneficial but is not essential.

Applicants will need to be detail orientated with the ability to follow instructions and policies / procedures. They will need to have the ability to work independently, using initiative and apply problem solving skills, and have excellent time management and organisational skills.

Additional information

Salary on appointment will be within the range £27,750 to £30,500 per annum depending on qualifications and experience. This role is full time on an indefinite contract. Candidates seeking part time hours will be considered.  This role is office based at Quadram Bioscience Institute.

For further information and details of how to apply can be found here or contact the Human Resources team on 01603 450814 or nbi.recruitment@nbi.ac.uk quoting reference 1004616. This role meets the criteria for a visa application, and we encourage all qualified candidates to apply.  Please contact the Human Resources Team if you have any questions regarding your application or visa options.

Interviews will be held on 26 March 2024.

We are committed to equal opportunities and welcome applications from all sectors of society.  The Institute supports equality of opportunity within the workplace and expects all employees to share and display these values.  To support our commitment, we have a range of family, faith and diversity friendly working arrangements to help all staff achieve excellence in their area of work.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.

The closing date for applications will be 11 March 2024.

The Quadram Institute Bioscience is a registered charity (No. 1058499) and is an Equal Opportunities Employer.