We are looking for an Executive Support Assistant to join our Directorate Administration Support Team at the Quadram Institute.

The Executive Support Assistant will provide administrative and organisation support within the Institute. This includes duties such as:

• Coordinating diaries and scheduling meetings for senior individuals and teams.
• Arranging extensive travel and conference attendance in the UK and overseas.
• Organising itineraries for external visitors, and assisting with the organisation of seminars, workshops and events.
• Dealing with internal and external communications, assigning priorities and managing responses.
• Organising and coordinating committee meetings, providing support, logistical assistance, document preparation, minute taking, and following up actions.
• Completing and updating internal documentation, databases, and policies.
• Preparing documents and reports for internal and external use.

The ideal candidate

The ideal candidate will hold at least 4 GCSE grades A*- C (4-9) including English and an administrative qualification such as NVQ level 3 or equivalent. Previous experience working in an administrative support role, including experience organising internal and external meetings is essential.

The post holder will be experience in minute taking and be proficient in Microsoft Office programs. Experience in organising events would be beneficial but is not essential.

Applicants will need to be detail orientated with the ability to follow instructions and policies / procedures. They will need to have the ability to work independently, using initiative and applying problem solving skills.

Additional information

Salary on appointment will be within the range £28,890 to £32,100 per annum depending on qualifications and experience. This is a full-time post offered on an indefinite basis.

For further information and details of how to apply, please visit our HR website or contact the Human Resources team on 01603 450814 or nbi.recruitment@nbi.ac.uk quoting reference 1004922.

Please note, this post does not meet UKVI requirements to provide visa sponsorship.

We are committed to the principles of equity, diversity and inclusion, and welcome applications from all sectors of society. The Institute values of Respect, Innovation, Collaboration and Excellence are at the heart of all we do, and we expect all employees to share and display these values. To support our commitment, we have a range of family, faith and diversity friendly working arrangements to help all staff achieve excellence in their area of work.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.

The closing date for applications will be 14 September 2025

The Quadram Institute Bioscience is a registered charity (No. 1058499) and is an Equal Opportunities Employer.